# Media File Manager

{% embed url="<https://www.youtube.com/watch?t=838s&v=98LKgphFSCY>" %}

**Media File Manager** allows you to manage your media files in various formats easily and provides convenient access to them.

To activate this feature, go to **MS LMS > Addons** and enable the **Media File Manager** add-on.

<figure><img src="https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2Fk7tow6pt3PKzU1PewAja%2Fimage.png?alt=media&#x26;token=29ce764d-532a-41fa-9111-81891a161cad" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
Each instructor's uploaded media files are **strictly confidential** and accessible **only to them**. The **Media File Manager** ensures that files remain private and are not shared with other instructors or unauthorized users. This guarantees the security of course materials, preventing unauthorized access or modifications. Administrators, however, retain the ability to manage and oversee media content to maintain platform integrity.
{% endhint %}

## Settings

In the **Media File Manager Settings**, you can set the maximum upload file size and specify the file extensions that are allowed to be uploaded.

![](https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2FeR7DlZQpyFl308JnYQez%2FMedia%20File%20Manager%20-%20Settings.png?alt=media\&token=836873e4-c510-4165-a7ca-b239a4af7134)

{% hint style="info" %}
The maximum file size should not exceed the limits of the **Server (Max Upload Size):** [**System Requirements**](https://docs.stylemixthemes.com/masterstudy-theme-documentation/general/system-requirements).&#x20;
{% endhint %}

If you try to upload any file larger than the maximum size that you set in **Settings,** you will get the following error message:

![](https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2FVuENDQJE0lQtEahigye8%2FMedia%20File%20Manager%20-%20Validation%20Error.png?alt=media\&token=3514cbb0-82c4-4c4e-8248-9d9c1f187144)

If you try to upload a file with an extension that you did not specify as an allowed file format, you will get the following error message:

<figure><img src="https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2Fiyjs8pRQxBxYkqJ41pQb%2Fimage.png?alt=media&#x26;token=b34e6cb4-b520-4aea-a5da-99f4a0bc4dd9" alt=""><figcaption></figcaption></figure>

## Media Gallery Overview

When you click on any media file upload button, the **'Media Gallery'** window will appear. There you can upload your preferred type of media files from your computer or choose to use any of your existing files that you uploaded earlier.

<figure><img src="https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2FUPQVIZzRp0QKnvzPD1rp%2Fimage.png?alt=media&#x26;token=9cef2faf-2320-44c9-96fa-678a82f33a24" alt=""><figcaption></figcaption></figure>

Upload any file from your computer by clicking **the 'Browse File'** button:

<figure><img src="https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2FlVH4efen1qSkgVcjLE1Q%2Fimage.png?alt=media&#x26;token=d0157e1d-2169-4493-ad33-868fef8a2eca" alt=""><figcaption></figcaption></figure>

You can also delete the files that are no longer needed by clicking on the **'Trash Can'** icon:

<figure><img src="https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2FOv5CDajRWCKQ6jvETKkk%2Fimage.png?alt=media&#x26;token=c488b650-f19d-451c-aaba-9dd83da8c256" alt=""><figcaption></figcaption></figure>

Click the **'OK'** button on the **Delete Confirmation Message** to delete the selected file:

<figure><img src="https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2F4jRW1dVetsuMKLfFmJRR%2Fimage.png?alt=media&#x26;token=ddf9481f-d1ea-4969-86f2-bae0b2d13c7f" alt=""><figcaption></figcaption></figure>

On the **'Media Gallery'** window, there is a **Search** bar that allows you to make a search through your uploaded files.

<figure><img src="https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2F1kKXuQll5Eimhhr70pW0%2Fimage.png?alt=media&#x26;token=87ddcbff-e231-4599-afdd-2435fdcbc659" alt=""><figcaption></figcaption></figure>

With the help of two drop-down menus on the top right corner of the uploaded files, you can sort media files by their type, name, date, and size.

<figure><img src="https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2F9UMuR7LEiTjgtnKC9TfG%2Fimage.png?alt=media&#x26;token=5480be8b-d340-4aea-9a21-2fcc61ab6605" alt=""><figcaption></figcaption></figure>

## How It Works

You can benefit from this feature in several situations where file uploading is involved such as **Uploading Course featured images:**

![](https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2F0FvurZycSygFH8xFShMZ%2FMedia%20File%20Manager%20-%20Course%20featured%20image.png?alt=media\&token=65431ebc-2d5d-45d1-ace5-9f05a07a667f)

While attaching course materials, the **"Media Gallery"**  will be available:

<figure><img src="https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2FAscSAQopUyjDGqDkjhFm%2FMedia%20File%20Manager%20-%20Course%20materials.png?alt=media&#x26;token=ceec1419-fbc0-4119-8c39-1391ba70a087" alt=""><figcaption></figcaption></figure>

### **Lessons**

The **'Media Gallery'**  window will appear when you upload the **Lesson Materials** while editing the **Lessons** image:

<figure><img src="https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2FOihtfNyqNZDWyIBEppl4%2FMedia%20File%20Manager%20-%20Lesson%20Material.png?alt=media&#x26;token=05c5a16b-6e63-43ba-9d93-49bdbe8a4e94" alt=""><figcaption></figcaption></figure>

You can also take advantage of this feature while uploading a "**Video**" and **'Video Poster'** for video lesson type.

![](https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2FgHcJpqoUHaokFyFK6ww3%2FMedia%20File%20Manager%20-%20Lesson%20video%20poster.png?alt=media\&token=503371b0-2242-4324-aa4d-d45493f064d7)

### Quizzes

When you add a new question and prefer it to be an image, the **Media Gallery** window will be available right after clicking the **'Image'** button:

![](https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2FtBULzp3IM0mj7nXLK9nf%2FMedia%20File%20Manager%20-%20Quiz%20Qudtion.png?alt=media\&token=63f32f42-9c92-4b29-9376-a0c569444c2c)

It does not matter what type of question you want to add, this feature is available for all of them:

![](https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2F1plBQJQd5aVT86BaLUPG%2FMedia%20File%20Manager%20-%20Quiz%20types.png?alt=media\&token=6ab06e01-99e2-4662-9e88-f180af985052)

You can also add the answer to your question as an image with **Media Gallery**. To activate this feature, do not forget to click the **'Image'** icon on the right:

![](https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2FZV4vloIrz9uZN6wq26tZ%2FMedia%20File%20Manager%20-%20Quiz%20questions.png?alt=media\&token=70eee64f-e701-46f0-9cbc-2244967256dc)

### **Bundles**

You can access the **Media Gallery** while creating a new Bundle by clicking the '**Upload Image'** button:

<figure><img src="https://2021837383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MDO9V_qgvV5cQdw04iz%2Fuploads%2FNGF4YMsRgiLZEvpLAsBv%2Fimage.png?alt=media&#x26;token=5070f404-ecbe-4f8e-83b2-16281503488c" alt=""><figcaption></figcaption></figure>