# Email Manager
**Email template manager** — LMS addon that will help you to adjust your email messages and make it look good and clear.
To enable the addon, go to **STM LMS > Addons**. Find their Email manager addon and **Enable** it.
After enabling the ada-on you can see the Email Manager Settings menu on the dashboard under the MS LMS section. Open the settings.
After enabling the addon, you can see the Email Manager settings menu on the dashboard under the **MS LMS** section:
Email Manager Tab in the WP Dashboard
## Overview of Email Templates
On the settings page, you can find all your email templates on your website. By expanding them you will find some settings to adjust. Switch the tabs to set up the required template.
Each email template consists of:
* **Condition -** Set the condition under which the email will be sent. You can disable this feature using the toggle, preventing emails from being sent under this condition.
* **Subject -** Specify the subject line of the email.
* **Message -** Use shortcodes in the email's main content to include specific details like the student's name, course title, date, etc.
* **Main Content Editor** - **WYSIWYG** (What You See Is What You Get) editor that gives you different options to style your text. There is an availability to switch to an **HTML editor** using the **<>** button.
* **Send Test Email** - special button to send test email to admin.
{% hint style="success" %}
Using the **HTML Editor** can help you beautify your email with a header and footer, add background images, and more. But you can implement these features without writing a code using [**Email Branding Addon**](https://docs.stylemixthemes.com/masterstudy-lms/lms-pro-addons/email-manager) which is included in the **PRO PLUS** version of the **MasterStudy LMS Plugin.**
:star: [**Get MasterStudy Pro Plus** ](https://r.freemius.com/3434/4723181/)
{% endhint %}
In this documentation, we will see all email templates and their functionalities.
## Email Templates
Let's review all email templates one by one.
### Instructors
The **Instructors** tab includes settings for managing email notifications related to instructor activities. Notifications can be configured for when instructors add new courses, when courses are published, etc. These settings facilitate effective communication and smooth operation of instructor-related functions:
Overview of Instructors Tab
#### Send an email to the admin when the instructor has added their course (email to admin)
This condition ensures that administrators are promptly notified via email whenever an instructor adds a new course, facilitating timely review and management of newly added content.
* **Added or updated action made by instructor** - inserts action (add/modify/remove) done by the instructor.
* **Instructor login** - inserts login of the instructor.
* **Course name** - inserts the course name.
#### Send an email to the instructor when the course is published (email to instructor)
This condition sends an email notification to instructors when their course is published, keeping them informed about the status of their course and confirming its availability to students.
* **Course Title** - inserts the title of the course
#### Become an instructor (email to admin)
Admin will get this email once someone sends [**Become an Instructor form**](https://docs.stylemixthemes.com/masterstudy-theme-documentation/masterstudy-lms-pro-addons/broken-reference)**.**
* **User login** - inserts the login of the user who wants to become an instructor
* **User ID** - inserts the ID of the user who wants to become an instructor
* **Degree** -inserts the degree of the user who wants to become an instructor
* **Expertise** - inserts the field of expertise of the user who wants to become an instructor
Become Instructor Form
#### Announcement from the Instructor (email to students)
This condition handles email notifications for announcements made by instructors, ensuring that students receive important updates, news, and information directly from their instructors promptly.
* **Instructor Message** - inserts the message that has been announced via the Course Announcements section in the instructors dashboard:
Announcement
### Lessons
The **Lessons** tab includes settings for managing email notifications related to the Q\&A interactions within lessons. These notifications help maintain effective communication between students and instructors, promptly addressing questions and answers.
#### **Q\&A Message (email to instructors)**
This condition sends email notifications to instructors whenever a new comment is posted in the lesson's Discussion section. It ensures that instructors are promptly informed of student inquiries, enabling timely responses and active engagement.
* **User login** - inserts the login of the student
* **Comment Content** -inserts the text of the message that the student left in the Discussion Section
* **Lesson title** -inserts the title of the lesson
* **Course title** - inserts the title of the course
#### **Q\&A Message Answered (email to students)**
This condition sends email notifications to students when their questions in the lesson's Q\&A section are answered. It ensures that students are promptly informed of responses to their inquiries, fostering effective communication and support throughout the learning process.
### Account
The **Account** tab includes settings for managing email notifications related to user account activities. These notifications help inform users about important actions and changes related to their accounts, ensuring security and smooth operation.
#### **Account Premoderation (email to users)**
This condition sends email notifications with the special URL-link to users to activate their newly registered accounts.
* **Reset URL** - inserts URL link for activation
#### **Register on the website (email to users)**
This condition sends a welcome email to users when they register on the website. It confirms their registration and provides them with important information about their new account.
* **Blog Name** - inserts the name of your website
#### **Users added via Manage Students (email to students)**
This condition sends email notifications to users when they are added to the platform via the [**Manage Students**](https://docs.stylemixthemes.com/masterstudy-theme-documentation/masterstudy-lms-pro-addons/broken-reference) feature. It informs them about their new account and provides relevant login details.
* **Username** - inserts the username of the student
* **Password** - inserts the password of the student
* **Site URL** - inserts the URL of your website
#### **Password changed (email to users)**
This condition sends email notifications to users when their account password is changed. It ensures that users are aware of changes to their account security and can take action if the change is unauthorized.
### Enterprise
The **Enterprise** tab includes settings for managing email notifications related to [enterprise-level ](https://docs.stylemixthemes.com/masterstudy-theme-documentation/masterstudy-lms-pro-addons/masterstudy-theme-manual-group-courses)functionalities and communications. These notifications help streamline communication and operations within organizational and corporate contexts.
#### **Enterprise Request (email to admin)**
This condition sends email notifications to administrators when an enterprise request is submitted.
* **Name** - inserts the name of the user
* **Email** - inserts the email of the user
* **Text** - inserts the text message of the user
#### **New group invite (email to students)**
This condition sends email notifications to users when they are invited to join a new[ **group**](https://docs.stylemixthemes.com/masterstudy-theme-documentation/masterstudy-lms-pro-addons/broken-reference). It informs them about the invitation and details how to join the group.
* **Site name -** inserts the name of your website.
#### **New user credentials for enterprise group (email to students)**
This condition sends email notifications to new users with their login credentials when they are added to a [group](https://docs.stylemixthemes.com/masterstudy-theme-documentation/masterstudy-lms-pro-addons/masterstudy-theme-manual-group-courses). It gives them the necessary information to access their accounts and participate in group activities.
* **Username** - inserts the username of the student
* **Password** - inserts the password of the student
* **Site URL** - inserts the URL of your website
#### **New course available for enterprise group (email to students)**
This condition sends email notifications to members of an enterprise group when a new course becomes available. It keeps them informed about new learning opportunities and encourages participation in the course.
* **Admin login** - inserts the login (username) of the user that has been added to students to the group
* **Group Name** - inserts the name of the group
* **Blog name** - inserts the name of the blog, in that case, your site name
* **Course title** - inserts the title of the course
### Orders
The **Orders** tab includes settings for managing email notifications related to order activities. These notifications ensure that both administrators and users are promptly informed about new orders and their details, facilitating smooth transactions and efficient order management.
#### **New order (for admin) - email to admin**
This condition sends email notifications to administrators when a new order is placed. It informs administrators about new transactions and helps them efficiently manage and process orders.
* **User login -** inserts the login of the user
#### **New Order (for user) - email to user**
This condition sends email notifications to users when they place a new order. It provides them with confirmation and details of their purchase, ensuring transparency and helping users keep track of their transactions.
### Certificates
On this tab, there is only an email template that will be sent to students once they have completed a course and got their certificate.
#### Certificate for students
* **Date** - inserts the date of the issue of the certificate
* **Certificate Preview** - inserts the preview image of the certificate
* **Button** - inserts a special button that brings to a page to verify and show the certificate publicly
### Course
The **Course** tab includes settings for managing email notifications related to course activities. These notifications ensure that administrators and users are informed about course enrollments, completions, and other important course-related actions, facilitating a smooth and engaging learning experience.
#### **Course added to User (for admin) - email to admin**
This condition sends email notifications to administrators when a course is added to a user. It keeps administrators informed about user enrollments and helps them manage course assignments efficiently.
* **Course title** - inserts the title of the course that student has enrolled
* **Login** - inserts the login of the student
#### **Course added to User (for user)**
This condition sends email notifications to users when a new course is added to their account. It informs them about their new learning opportunity and provides details about the course.
* **Course title** - inserts the title of the course
#### **Quiz Completed (email to instructor)**
This condition sends email notifications to instructors when students complete a quiz.
* **User login** - inserts the login of the student
* **Course title** - inserts the title of the course
* **Quiz name** - inserts the name of the quiz
* **Passing grade** - inserts the passing grade of the quiz
* **Progress** - inserts the student's progress.
#### **Course added with Membership Plan to User (for admin) - email to admin**
This condition sends email notifications to administrators when a course is added to a user as part of a [**membership**](https://docs.stylemixthemes.com/masterstudy-theme-documentation/additional-features/masterstudy-theme-manual-membership-system) plan. It keeps administrators informed about membership-based course assignments and helps them manage these enrollments efficiently.
* **Course title -** inserts the course title that has been enrolled using subscriptions
* **Plan name -** inserts the plan (subscription/membership) name
#### **Course added with Membership Plan to User (for user) - email to student**
This condition sends email notifications to users when a new course is added to their account as part of a membership plan. It informs them about their new course and provides details about their membership benefits.
* **Course title -** inserts the course title that has been enrolled using subscriptions
* **Plan name -** inserts the plan (subscription/membership) name
### Assignment
The [**Assignments**](#assignment) tab includes settings for managing email notifications related to assignment activities. These notifications help ensure that both students and instructors are kept informed about assignment statuses and new assignments, facilitating effective communication and timely completion of coursework.
#### **Assignment status change (for student) - email to student**
This condition sends email notifications to students whenever there is a change in the status of their assignment. It keeps students informed about the progress and evaluation of their work, ensuring they are aware of any updates or feedback.
#### **New assignment (for instructor) - email to instructor**
This condition sends email notifications to instructors when a new assignment is submitted. It informs instructors about new tasks they need to review, helping them manage their grading and feedback responsibilities efficiently.
* **User login** - inserts the login of the user
* **Course title** - inserts the title of the course
* **Assignment title** - inserts the title of the assignment
## Adding Hyperlinks to Email Templates
Shortcodes can be added as hyperlinks to texts in the WYSIWYG editor. Let's see a clear example.
{% stepper %}
{% step %}
To do it, first copy or cut the shortcode that returns the URL address:
{% endstep %}
{% step %}
Click on the **hyperlink** button and add the shortcode to the **URL** field:
{% endstep %}
{% step %}
That's it, here is how it will look:
{% endstep %}
{% endstepper %}
## Applying Custom HTML Templates
{% hint style="success" %}
Using the **HTML Editor** can help you beautify your email with a header and footer, add background images, and more. But you can implement these features without writing a code using [**Email Branding Addon**](https://docs.stylemixthemes.com/masterstudy-lms/lms-pro-addons/email-manager) which is included in the **PRO PLUS** version of the **MasterStudy LMS Plugin.**
:star: [**Get MasterStudy Pro Plus** ](https://r.freemius.com/3434/4723181/)
{% endhint %}
Use **<>** button to switch to the **HTML editor**:
HTML editor
After entering the HTML Code, you can press the <> button again to see how it appears:
The source code from the above screenshot generates the following content:
{% hint style="warning" %}
While adding custom HTML templates, it is necessary to use shortcodes from the Message section to send LMS emails properly.
{% endhint %}
The user will receive the same email with the custom template:
The Result of Custom HTML template
{% hint style="success" %}
With the HTML codes you provided, all email templates can have their **unique** styles.
{% endhint %}
